- MICROSOFT ONEDRIVE FOR BUSINESS VS SHAREPOINT UPDATE
- MICROSOFT ONEDRIVE FOR BUSINESS VS SHAREPOINT WINDOWS
The primary feature of SharePoint is the ability to create multiple sites with different levels of security to correspond to different business needs of an organization.
It is a company (enterprise) collaboration tool that allows organizations to store, share, and collaborate on different types of content. SharePoint can’t be described in one sentence. However, you might now have important company documents residing in an unfamiliar folder structure – good luck figuring out what needs to stay or be migrated and what is the latest version.Įxample of OneDrive for Business account What is SharePoint? As an Administrator, you can still access that user’s files – that’s not a problem. Should this user leave the organization or not be available – you will have a big matzo ball to deal with. However, the thing to remember is that the owner of OneDrive for Business is the boss and has keys to the vault. Whoever owns OneDrive for Business – has the ability to upload, delete and yes, share individual files and folders with other users. In other words, if you were to purchase OneDrive for Business, you have to associate it with the named user/owner in your organization.
The key takeaway here is that it is a personal drive of a user. To be fair, they do vary in some functionality, but conceptually, they are kind of the same thing. Think of it as Microsoft’s version of DropBox. Thus, if an employee wants to sync company files from SharePoint to their local machine in this way, they must use OneDrive for Business.In short, OneDrive for Business is a personal file sharing/storage solution. Starting with Office 2013, Microsoft discontinued this tool, with OneDrive for Business replacing it.
MICROSOFT ONEDRIVE FOR BUSINESS VS SHAREPOINT UPDATE
When you worked offline, it would cache your changes and then update the library when you were back online. It synced the SharePoint files from the server library to your system to keep you up-to-date. This was a desktop app that allowed team members who weren't always online or had different network clearances, to collaborate on SharePoint documents. Years ago, Microsoft offered a tool called Microsoft SharePoint Workspace, which was known earlier as Microsoft Office Groove. Compared to OneDrive, where files are private unless the user shares them, SharePoint allows companies to define exactly who can see what pages and access what files. As it's highly customizable, different companies use it in various ways.īut in many cases, it works like an internal company website that stores, manages, and organizes documents, procedures, news, and similar shared knowledge. If you're not familiar, SharePoint is a collaboration platform Microsoft offers for business use. This can affect how companies use OneDrive for Business. Depending on the plan, they might have just OneDrive, or both OneDrive and SharePoint. Usually, organizations have access to OneDrive for Business as part of a corporate Office 365 plan.
MICROSOFT ONEDRIVE FOR BUSINESS VS SHAREPOINT WINDOWS
See our guide to Windows Server for more on that OS and how companies use physical servers. If they do so, the admins decide how much storage space each user gets. This allows them to host everything on their own physical server instead of using Microsoft's cloud. However, business users can also host their OneDrive for Business library on a SharePoint server. With this setup, each user gets at least 1TB of space. They can keep it in the Microsoft cloud, which is a lot like personal OneDrive. One of the major differences of OneDrive for Business is that system administrators decide where to host the service. Of course, there are differences in what they offer. Using the service with a personal Microsoft account grants access to the standard version of OneDrive, while logging in with your work or school account leads to OneDrive for Business. Microsoft's overview page on OneDrive for Business says no matter which service you use, "it's all OneDrive." At its core, OneDrive for Business is almost the same service as OneDrive.
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